Privacy Notice

Effective date: 29 July 2025

This website is operated by Oversoul Publishing Limited, a company registered in England and Wales (company number 16573735).

We are responsible for how your personal data is used.

1. Contact

contact@oversoulpublishing.org

You can contact us at any time regarding your personal data.

2. What data is collected

This website collects limited personal data.

This may include:

  • Your name and email address, if you contact us or subscribe to updates
  • Basic technical data such as IP address, browser type, and device information
  • Website usage data collected through cookies or analytics tools

No payment details are collected through this website.

No sensitive personal data is intentionally collected.

3. How data is collected

Data is collected:

  • When you contact us directly
  • When you choose to receive updates
  • Through standard website technologies such as cookies

4. How data is used

Your data is used only where necessary.

This may include:

  • Responding to enquiries
  • Sending updates if you have requested them
  • Maintaining and improving the website

We do not use your data for automated decision-making or profiling.

Legal Basis for Processing

Our lawful bases under GDPR include:

Consent – You may withdraw consent at any time by contacting us

Contract – To fulfil our agreement with you

Legitimate Interests – To improve services, ensure safety, and maintain operations

5. Lawful basis

We rely on the following lawful bases:

  • Consent - where you choose to receive communications
  • Legitimate interests - to operate and maintain the website

6. Data sharing

We do not sell or trade personal data.

Data may be processed by third-party providers where necessary, including:

  • Website hosting providers
  • Email or communication platforms
  • Analytics services

These providers are required to handle data securely and lawfully.

7. Data retention

We retain personal data only as long as necessary.

  • Contact enquiries are retained for up to 12 months
  • Email subscription data is retained until you unsubscribe

Data may be retained longer where required by law.

8. Data security

We take reasonable steps to protect personal data from loss, misuse, or unauthorised access.

No system is completely secure, but appropriate safeguards are in place.

9. Your rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data where appropriate
  • Restrict or object to processing
  • Request transfer of your data

You can exercise these rights by contacting us.

We will respond within one month where required.

10. Cookies

This website may use cookies to understand how it is used and to maintain basic functionality.

You can control cookies through your browser settings.

11. External links

This website may link to third-party websites.

We are not responsible for their privacy practices.

12. Changes to this notice

This notice may be updated from time to time.

The latest version will always be available on this page.

13. Complaints

If you have concerns about how your data is handled, you can contact the Information Commissioner’s Office (ICO):

https://ico.org.uk